hotel booking, parking and local food INFORMATION
OVERVIEW:
Hotel rooms for Super MAGFest are managed via Maritz. Our initial wave of reservations took place on Wednesday, October 9. Any available rooms can be searched for by CLICKING HERE.
important information:
Key Reservation info:
All hotels in National Harbor require a three-night minimum to book (Thurs-Sun).
A credit card valid until February, 2025 will be required to secure all reservations made. The card will not be charged when you make your reservation. A one-night refundable deposit will be charged any time from December 1, 2024 through to when you check in. As long as you cancel outside your hotel’s cancellation timeframe, this deposit will be refunded to you. The remainder of your stay will be charged when you check in for your stay.
MAGFest can only assist with reservations that are booked through our official process. We can’t help with rooms booked at other unaffiliated hotels, or even booked at one of our official hotels if reserved directly with them through their website or by calling. Maritz Global Events Customer Service can be reached at magfest@maritz.com from the registered email address (or by calling 469-513-9379).
Informational note: if a hotel “overbooks” itself and they cannot honor your reservation when you arrive, generally it is their responsibility to find you another room at a nearby property and assist with the expenses of shifting you to the other property. For attendee awareness – the Club Wyndham in National Harbor is not a traditional hotel and does not have this obligation. If they cancel your reservation, they do not have any responsibility to assist you with finding alternate accommodations.
After receiving several reports about Super MAGFest 2025 reservations being made directly with the Gaylord National on October 9, we investigated the situation with them. Some of MAGFest’s block was accidentally accessible by the Marriott website and the call center. As these reservations were made outside of Super MAGFest’s official housing process, all of these reservations will be cancelled. The Gaylord system and Maritz system are not connected, so this situation did not impact the availability of Gaylord rooms within the lottery the evening of October 9.
ATTENDEE ROOM GROUPINGS:
The link to the form for requesting an attendee room grouping at the Gaylord National closed on September 25. A list of the requested groupings will be in a drop-down list in the Maritz system when you register. You can add yourself to a grouping anytime up until November 30 when we will send the list of people in the grouping to the group leader to ensure everyone in there is correct. We will then give the list to the Gaylord National and they will group the rooms as best they can, keeping with everyone’s room type requests.
LARGE SUITE ALLOCATION:
The form for requesting one of the larger suites at the Gaylord has closed. Requests are first-come, first-serve and we received about 10 times the requests as the number of suites that are available. On October 14, you will start receiving emails from our Hotel Department staff allocating suites and detailing the process - you can always decline getting a suite if your name comes up and you get an email from the Hotel Department with your options. Pricing of the suites were on the request form and will be included in your selection email if you get one.
ANYTHING ELSE FOR NOW?
If you still have a question about this process, please contact us, and at the bottom of that page, you can subscribe to MAGFest’s newsletter, which will keep you up-to-date with all this information!
parking information
There are three options for parking in National Harbor, where Super MAGFest 2025 takes place:
Parking at the Gaylord National
Parking is $19/day at the Gaylord from Wednesday, January 22 until Monday, January 27 and the system will be programmed with this rate - no vouchers needed.
A different system is in place for parking at the Gaylord this year, so the instructions have changed significantly from last year’s. Please read these instructions so that you are familiar with the new arrangements. Each gate machine also has a call button that will connect you to the parking staff in case you have a problem.
IMPORTANT: Parking at the Gaylord cannot be purchased or reserved through any external services, websites, or apps. Parking payment can ONLY be done on-site at the Gaylord during MAGFest.
We expect that Gaylord parking will fill up Thursday or Friday. We will post parking updates on social media and there will be a message board outside the Gaylord parking lot with updates. There will be a parking space for anyone who pre-pays for multi-day parking as described below.
If you are staying in a room at the Gaylord and want to park there:
When you arrive at the Gaylord lot take a ticket at the gate to enter.
At hotel check-in you can put the daily parking charge of $19/day on your room. If you are the first guest to request that parking be included on your Gaylord room charges the Front Desk will take the ticket you pulled when you entered and add parking in/out privileges to your Gaylord keycard. IMPORTANT: Only ONE keycard per Gaylord room can have parking in/out privileges on it. We will refer to this card as the MAGIC card and the parking system knows the status of this card - if a car has exited on it, another one cannot exit until the first car re-enters.
If someone has already received the MAGIC card for your room and a different occupant in the same room wants to pre-pay their Gaylord parking for the duration of their MAGFest stay, they can go to the Parking Help Desk next to the Gaylord Front Desk, or at a parking kiosk. You will get a MAGIC voucher which will allow for in/out privileges over the weekend. You WILL have to pull a ticket each time you enter, then scan the QR code on that new ticket and the QR code on the MAGIC voucher when you leave. HINT: You can take a photograph of the QR code on the MAGIC voucher on your cell phone and use that to scan out each time you leave.
Whenever you leave Gaylord parking, first scan the QR code on the original ticket that you pulled, then scan the QR code on the MAGIC voucher. The gate should open.
If you are day parking:
When you arrive at the Gaylord parking facility take a ticket to enter.
You may pay at a kiosk, at the Parking Help Desk in the Gaylord lobby, or by scanning the QR code on your ticket with your cellphone to be taken to a payment site. You can pay any time after you have gotten your ticket.
Your ticket is good for 24 hours from the entry timestamp on the ticket. You can pay at any time during this period. You then scan the QR code on your ticket when you exit.
Valet Parking is available in-front of the Gaylord at the main entrance for $64/day.
EV charging capabilities at the Gaylord are wall sockets near the elevators on each level. Gaylord does not have rapid charging facilities at this time.
Reserved Parking within National Harbor
Reserved parking is available in the Southpointe lot only and can be reserved at this link.
Southpointe Lot - $22.88/day. This lot is behind the Gaylord. This lot will be staffed 24 hours, so you can either print your passes or display them on your mobile device when you enter.
You will need to purchase each day you wish to park separately. Parking starts at midnight the day of and ends at 11:59p the same day, so if you're intending on parking overnight, please keep that in mind when purchasing. This lot has in-out privileges.
STANDARD PARKING LOTS WITHIN NATIONAL HARBOR
The Plateau lot will be available for drive-up parking (it will have 1000 spaces available), along with the three other parking lots within National Harbor. This website has this information, including where there are EV charging spots.
DINING information
The Gaylord National has new food options, and the details will be coming shortly. During MAGFest, the Marketplace will be open 24 hours on Thursday-Friday-Saturday nights.
National Harbor has lots of food options, and you can access special discounts through their Show Your Badge program.
CHANGELOG
2024/12/07 - updated National Harbor parking info.
2024/11/07 - updated Gaylord parking info.
2024/11/01 - updated parking info to holding message while info finalized.
2024/10/03 - updated launch day information to focus attention
2024/09/27 - updated information post closing of Pre-Registered Advance Attendee Hotel Booking
2024/09/23 - updated pricing sheet to include executive suites
2024/09/18 - updated Housing Launch date to October 9
2024/09/17 - added link to pricing sheet
2024/09/11 - corrected deadline for hotel block request form
2024/09/11 - updated dates for 2025 process
2024/08/06 - more detailed process update
2024/07/19 - updated to initial 2025 information