hotel booking information

All Super MAGFest activities take place at the Gaylord National Hotel in National Harbor, MD, but we have official event discounted room rates at over 20 hotels in the surrounding area. The only way to book a room in one of our official blocks is through our hotel booking system provided by Experient. We are not able to provide support for rooms booked at other unaffiliated hotels, or even booked at one of our official hotels if done directly with them through their website or by calling.

How to book a room

Please use this link to find available rooms in the MAGFest hotel block.

Pricing

Hotel pricing information can be found in great detail on this pricing guide.

HOTEL DEPOSITS

Reservations booked through the Experient system will be charged a one-night refundable deposit. Details on the timing will be in your hotel confirmation email.

MAGFest Badge Refunds

Early-bird hotel eligible MAGFest pre-registrations are able to be refunded if the registrant was not able to book a hotel room. Refunds may be requested via the registration details link in your pre-registration confirmation email. Refund requests will be made available on October 1, 2019 and must be submitted by October 31, 2019. Group registrations are not eligible for refunds. Hotel reservations for a refunded badge are subject to cancellation.

Custom room blocks

Only at the Gaylord, MAGFest can arrange for rooms to be grouped together in room blocks. Attendees must have an existing Gaylord room reservation to create or join a block.

Please complete this form here to request your block. Once your block is created by our hotel staff, you will be given instructions how to go back into your Gaylord reservation in the Experient system to choose your block from a drop-down list. Block creators will still be able to review and approve everyone who has requested to be in their block before the information gets turned over to the hotel.

Larger suites

The Gaylord's Executive suites are available to book through the standard booking process, but Hospitality, Presidential, and high-end Concept suites are apportioned through the following request form. The major change from prior years is that you will be offered all available suites if your turn comes up (we don’t ask which type of suite you want anymore because the available quantity is so small, it doesn’t matter). Rates for each type suite will be listed in the form.

For any unanswered questions, please email hotelsupport@magfest.org.

reservation launch technical report from experient

As we mentioned in our initial update the day after hotel reservations launched (September 19), Experient has provided us with a more detailed technical report that we said we would share, and here it is.